Vendor/Supplier Information

Please ensure to fill out the Microsoft Vendor Sign-Up Form by March 10, 2025! For questions, please reach out to Katie.Mechley@pfgc.com

For VFairs help: Email Hamda Wassay at hamda@vfairs.com

SHIPPING PERIOD:

• SHIPPING PERIOD: April 14, 2025 – June 7, 2025 (8 weeks)

SAMPLES:

• All vendors should take care of all samples unless discussed with David Sauer or Katie Mechley prior.

STOCKED/NEW ITEMS:

• For any stocked items that are discontinued, special order, or suspended items you will be notified of removal from the stocked item list.
• Any new items must be approved by Dave Sauer, VP of Purchasing.

VIRTUAL BOOTH:

Once your vendor registration is complete, you will receive a confirmation email. In the body of the email, click the provided link to set up your virtual booth. While this is an in-person food show, your booth will also be showcased through our Foodcentric App.

The setup process is simple and user-friendly. You will have the ability to upload visuals, POS materials, videos, links, and other relevant documents. This virtual booth is where the QR code on your badge will direct customers, allowing them to explore your products further. Customers will also be able to click on individual products you are featuring for more details.

ALLOWANCES:

• Allowances will be inputted through the VFairs Allowance System.

• Vendors will receive an email from VFairs to get into the vendor portal where you will input your allowances. – If you do not receive an email, please reach out to Hamda Wassay at hamda@vfairs.com

• All items that are stocked in our PFG Cincinnati system will show up in the portal for you to input your allowances on each item.

EXHIBIT DATE & TIME

Tuesday, April 8, 2025 – 12:00 PM – 5:00 PM

SET UP TIMES & DATES:

1.) For LARGE setup loads- You can use the Hard Rock Casino Receiving dock (for large loads ONLY) located at 448 East Court Street, Cincinnati, OH 45202  

2.) For SMALLER loads- You will park on the 4^th Floor Garage and head in through the 4^th Floor Entrance

SETUP OPTION #1:

Monday, April 7th: 8 AM – 5 PM (Loading Dock Open: 9 AM - 3 PM ONLY!)

• For large setup loads- You can use the Hard Rock Casino Receiving dock (for large loads ONLY). Please reach out to Katie Mechley (mechley@pfgc.com) to schedule your load in time. Loading Dock available time 9 AM -3 PM.
  • Material will be unloaded to carts provided by the Hard Rock Casino 
  • Hard Rock Casino will have event staff help with stacking carts.  The Hard Rock Casino will deliver the material to the event ballroom.   
  • You will then, park your vehicle on the 4^th Floor Garage and enter the casino through the entrance.
• For smaller loads- You will head straight to the 4^th Floor Parking Garage and enter through the 4^th Floor Entrance.

*Doing this will save time and you will not have to be escorted through the casino.

SETUP OPTION #2:

Tuesday, April 8th:  7 AM – 11 AM

• You will head straight to the 4^th Floor Parking Garage and enter through the 4^th Floor Entrance.

SECURITY:

• Security Checkpoints will be located near the Loading Dock entrance AND at the 4^th Floor Garage entrance.
• You will be asked to surrender your ID/Driver’s License in trade for a Vendor Badge if you intend to be in the casino Back of House area in any capacity, INCLUDING the kitchen area to cook
• Hard Rock Casino requires anyone entering the facility must be at least 21 years
• Please be sure you and anyone with you have a valid ID with them or they will not be let in!
• You will receive your ID/Driver’s License when returning your Vendor Badge at the Security Checkpoints.
• The Casino is an excellent venue for this event, and to ensure a safe and enjoyable experience for everyone, we kindly ask that all attendees adhere to the venue's rules and protocols. Your cooperation helps maintain a secure environment for all guests and staff.

DISMANTLE DATE & TIME

• Tuesday, April 8, 2025 – 5:00 PM – 7:00 PM
• At promptly 5:00 PM, St. Vincent DePaul will be collecting all non-perishable leftover items down at the loading dock. Please donate whatever you can!

BOOTH FURNISHINGS

Each standard booth package automatically includes the following items in the bullet points below.

Full Booth:

• 6 ft table
• Black tablecloth

Half Booth:

• 3ft area (half of an 6ft table), shared with another vendor
• Black tablecloth

Please request chairs if needed beforehand.

***Show will be on the 2^nd floor which is carpeted.

KITCHEN USAGE

• You MUST visit the security station at the employee entrance (located in the circle drive, address above). At this time, security will exchange the ID for a visitor’s badge. You will only be given kitchen access if you have a visitor's badge.
• Please bring your tools, appliances, etc.

ELECTRICITY

• You may register for electricity for your booth through the Vendor Sign Up sheet sent via email: If you do not register for electricity, you will not have access to your booth day of the show.
• Electricity above a standard 110V may incur additional charges
• No more than 2 electric appliances per booth!
• No griddles on the event floor, only in the kitchen